The command center for venue operations
Equipment scattered across buildings. Deficiencies reported through email chains. No single source of truth. Sound familiar? VenueTrack brings it all together.
Trusted by AV teams on cruise ships, in theaters, and across university campuses.
Stop juggling spreadsheets. Start managing.
Built from direct experience in entertainment and maritime operations, VenueTrack replaces the patchwork of spreadsheets, emails, and disconnected tools with one unified command center.
Without VenueTrack
- Asset data scattered across spreadsheets
- No visibility into equipment locations
- Deficiencies reported via email or chat
- Crew scheduling on paper or whiteboards
- No audit trail for accountability
With VenueTrack
- Every asset tracked with full lifecycle data
- 7-level location hierarchy with live counts
- Structured deficiency reporting with workflows
- Integrated crew scheduling and messaging
- Complete audit logging for every action
Everything you need. Nothing you don't.
32 tightly integrated modules designed for how venue operations actually work.
Location Hierarchy
Organize every physical space into a navigable 7-level tree — from organization hub down to individual rack slots.
Asset Management
Track every piece of equipment with full lifecycle data — serial numbers, warranties, depreciation, repair history, and total cost of ownership.
Rack Infrastructure
Visual rack layout builder with slot-level precision. Track power consumption, depth conflicts, and utilization across front, rear, and top faces.
Deficiency Reporting
Structured issue reporting with severity classification, status workflows, activity timelines, and integrated repair dispatching.
Crew Scheduling
Calendar-based scheduling with department views, personal schedules, publish workflows, and FullCalendar integration.
Inventory Tracking
Per-location stock levels, reorder thresholds, low-stock alerts, and unified transfers for both tracked assets and quantity-based consumables.
Model your entire operation in one tree
From cruise ship decks to backstage rack rooms, organize every space into a single navigable hierarchy with up to 7 levels of depth.
- Expandable tree with inline asset and rack counts
- Configurable location types with hierarchy constraints
- Multi-floor mapping for venues spanning multiple decks
Know every piece of gear, everywhere
Full lifecycle tracking from purchase through depreciation, transfer, repair, and retirement. Automatically calculate total cost of ownership and remaining asset value.
- QR code asset tags with instant scan-to-detail lookup
- Straight-line and declining balance depreciation
- Parent/child assemblies and power spec inheritance
Rack layouts, visualized and validated
Design rack layouts with slot-level precision. Track power consumption, heat load, and utilization in real-time — with automatic depth conflict detection.
Connect to everything you use
Outbound webhooks with HMAC-SHA256 signing, automatic retries, and payload documentation for every event type. Connect to Zapier, Slack, or your custom systems.
{
"event": "deficiency.created",
"timestamp": "2026-03-03T14:30:00Z",
"data": {
"severity": "critical",
"asset": "Meyer Sound M-Series",
"location": "Stardust Theater",
"reported_by": "John Rivera",
"description": "Left array speaker..."
},
"signature": "sha256=a1b2c3..."
}And that's just the beginning
VenueTrack covers every aspect of venue operations.
QR Code Tags
Scan to instantly pull up any asset or rack
Custom Forms
Build inspection checklists with approval workflows
Asset Transfers
Ship and receive with condition tracking
Messaging
Internal comms with broadcasts and group chats
Document Storage
CDN-backed manuals, firmware, and warranty docs
Reports
Cost projections, depreciation, and utilization
Role-Based Access
6 roles with 18 permission module groups
Data Import
CSV/Excel wizard with AI column mapping
Ready to modernize your venue operations?
Join teams who've replaced their spreadsheets, email threads, and whiteboards with one unified command center. Start your free trial today.
No credit card required · 14-day free trial